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How do I record transaction in Zoho Invoice?

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A client has paid $200 as down-payment towards the purchase of a new television. How do I record this transaction in Zoho Invoice?

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Click on Payments Received module on the left panel of Zoho Invoice and select + New.

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Select the customer from the drop-down and enter the Amount. This amount will be saved as unused credits that can be applied to an invoice for this customer.

[/et_pb_text][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”4.9.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default”][et_pb_image src=”https://blog.gotmenow.com/wp-content/uploads/2021/06/Unused-credits2.jpg” alt=”Select the customer from the drop-down and enter the Amount. This amount will be saved as unused credits that can be applied to an invoice for customer.” title_text=”Unused-credits2″ _builder_version=”4.9.3″ _module_preset=”default”][/et_pb_image][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”4.9.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default”][et_pb_image src=”https://blog.gotmenow.com/wp-content/uploads/2021/06/Invoicing-made-easy-with-Zoho-Invoice.png” alt=”Select the customer from the drop-down and enter the Amount. This amount will be saved as unused credits that can be applied to an invoice for customer.” title_text=”Invoicing made easy, with Zoho Invoice” url=”https://go.zoho.com/KwD” _builder_version=”4.9.3″ _module_preset=”default”][/et_pb_image][/et_pb_column][/et_pb_row][et_pb_row _builder_version=”4.9.3″ _module_preset=”default”][et_pb_column type=”4_4″ _builder_version=”4.9.3″ _module_preset=”default”][et_pb_text _builder_version=”4.9.3″ _module_preset=”default”]

If an invoice has already been created, you can also enter the amount under Payment against the invoice.

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These Unused Credits can be used for multiple transactions, based on available credits.

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Who is a sales person? How can I track sales made by a sales person?

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Who is a sales person?

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A sales person refers to the person assigned to that particular invoice, and will represent you in all the transactions that take place with that particular customer. When you generate reports to review your overall business for a particular period of time, you can choose to view the sales break up according to how many sales each person has carried out, which could be useful while deciding incentives and bonuses.

This can be done by going to the Reports tab at the bottom of the Zoho Invoice page, and selecting Sales > Sales by Sales Person.

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Click on the sales person to drill-down and view the details of the invoices associated with them.

Read more..

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Can I pull multiple expenses to an invoice?

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Yes, you can.

When you create an invoice, Zoho Invoice will prompt all the unbilled expenses associated with the contact (as shown in the image below).

You can choose to add the expenses to the invoice right there. You can select and add only the expenses you want to associate with that invoice, the remainder of the expenses will remain and will be similarly prompted the next time you select that particular contact to invoice.

Read more

 

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How can I convert an estimate into an invoice?

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To convert an estimate to an invoice, follow the below steps.

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  1. Click on the Estimates tab on the left pane.
  2. Select the the estimate you want to convert to invoice.
  3. Click on Convert to invoice.
  4. Check the required details, and make any changes you want to the estimate, before saving it as an invoice.
  5. Select Save as draft if you want to keep the invoice in the balance for now, and click Save and Send if you want the invoice to be sent out immediately.

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